7 Major Advantages Of Cloud Storage For Small Business

The advantages of cloud storage for small business are numerous. As of 2015, over 52% of small businesses have implemented some kind of cloud computing technology.

If you're still on the fence about cloud computing, keep reading. This article will go over the top seven benefits of cloud computing.

What Is Cloud Computing?

Cloud computing is simply internet-based computing. Different types of software, servers, and data storage are brought to any device through an internet connection.

What Can You Use It For?

Cloud computing is used for virtually any function you use in your business. There are services for accounting, invoicing, data and document storage, CRM, marketing and project management.

1. Work from Anywhere

With cloud storage, you can work from virtually anywhere on any device.

Here's a common scenario: You're meeting a prospective client in a coffee shop, and you have this amazing presentation to deliver, but it's too awkward to pull up on your giant laptop. Since your presentation is stored in the cloud, you can quickly bring it up on your tablet and deliver a killer presentation on the spot.

You just turned that prospect into a client.

2. Security & Data Protection

The biggest concern among businesses that haven't used the cloud is security. It's a valid concern with the news stories of data breaches seen in the news lately.

Cloud servers are more secure.

The truth is that there is no such thing as a failsafe solution, whether you keep your data stored on your machines or in the cloud.

One of the big advantages of cloud storage is that you have multiple backups of your data between your device and the cloud.

3. Easy Collaboration with Clients or Employees

If you have a team of people who work remotely or are off-site, cloud computing can make collaboration a whole lot easier. Document editing can happen right in the cloud.

The collaboration can occur regardless of the device. You can be using a Mac and someone else can use a PC, which makes the process seamless.

Have you ever had a situation where you're emailing a document between a team for editing? It's so hard to keep track of edits that way that you're sure to redo your changes somewhere in the process.

4. Scale Your Business with the Cloud

Let's say you're a freelancer who wears all the hats - sales, marketing, administration, and delivery of the service. You use a cloud-based CRM for your sales contacts and a cloud-based invoicing and accounting software.

Once you're ready to grow, all you have to do is add a user to your cloud-based service. You can seamlessly add a salesperson and a bookkeeper.

5. Save Time and Money

When looking at the advantages of cloud storage, you'll have to weight the cost benefits.

If you're a freelancer or small business owner, saving time and money can be huge for your business. You can focus on the things that you're good at, like delivering the service.

When you use a cloud service, you don't need to spend money or time on upgrading software or on hardware.

If you've ever had your Windows or Mac automatically update at the worst possible time, you know how painfully slow it can be. The next thing you know, you're behind in your work because Windows decided to do an automatic update that took over an hour.

Not only that, you'll also save money on IT maintenance. Rather than having your IT person install and update software, cloud storage services do this automatically.

You'll also save on bandwidth. By not having to email large documents back and forth, you'll have plenty of bandwidth for important things in your business.

6. Save Your Work

How many times have you worked for hours on a project only to forget to save it and lose hours of work? Cloud computing services automatically save your work while your working on documents.

Google Drive, for instance, saves documents every few seconds after you make a change to a document. That takes a lot of pressure off of you having to save everything before a laptop battery runs out.

7. Storage Space

Keeping your data stored in the cloud gives you an automatic disaster recovery plan. If something were to happen to your equipment - loss, theft, you drop your laptop - you won't lose your data.

All you have to do is log in to your cloud service and download your documents onto another machine. You won't miss a beat in your business.

Most cloud services give you ample storage space for little cost. With Microsoft's Office 365, you pay $69 a year and get access to the Microsoft Office Suite, but you also get 1TB of storage with its OneDrive service.

What to Look for in a Cloud Service

Now that you know the advantages of cloud storage, you can start to research service providers.

In order to find the right cloud service for your business, you have to know what you're looking for. There are just a few things you'll want to consider early on in the process:

What Services Do You Use the Most?

This will help you determine what type of service you need. For example, if you spend most of your time building relationships and doing sales, a CRM might be a good place to start.

Is Your Business Bound by Compliance Rules?

If you work in the medical or financial fields, you want to be sure that the cloud service you select complies with HIPPA and any other regulations.

What's Your Budget?

This does seem obvious, but many businesses don't consider the budget until they are deep in the process of selecting a cloud provider.

By knowing what your budget is beforehand, you can save yourself time and energy and weed out the programs you can't afford early on in the process.

Implement the Advantages of Cloud Storage Now

While there are many advantages of cloud computing, it does make sense why there would be hesitancy to do it.

No matter what you use cloud computing for, Browse the Cloud will help you find the right service for your business.

There's a comprehensive list of the top cloud service providers, allowing you to compare services and pricing without investing a ton of time.

Start researching cloud services today.